Ventia adopts AI platform to speed up major infrastructure bids

Ventia has implemented an AI-powered platform, developed in partnership with DXC Technology, to streamline its bid writing process for major infrastructure contracts across Australia and New Zealand.

Automation of bid writing

The new platform, known as Tendia, automates the search, collation, and drafting of early-stage bid content – a process previously measured in days, now reduced to minutes. The solution is designed to help Ventia's teams prepare responses more quickly and accurately for complex, high-value tenders within its extensive operations.

Tendia was developed by DXC's data, AI, and cloud experts, utilising Amazon Web Services (AWS) technologies including Amazon Bedrock and Kendra. The system is trained on Ventia's historical submissions to ensure that its outputs are relevant and accurate for current tender requirements. More than 10,000 AWS-certified professionals at DXC have contributed technical and security support to ensure the solution is viable at scale and enterprise-ready.

The implementation of Tendia is seen as a practical demonstration of generative AI's expanding role beyond pilot projects, addressing complicated, document-heavy business processes at enterprise scale.

Operational benefits for Ventia

Ventia, one of the largest infrastructure service providers in the region, previously faced significant time and resource challenges preparing major tenders. The company has access to a workforce of more than 35,000 people operating across over 400 sites. Addressing these pressures was a primary driver for developing an AI-powered solution that could assist its teams in focusing on higher-value work within the bidding process.

"Working with DXC, we've been able to improve the speed and quality of our bid development process. Tendia enables our teams to focus on higher-value work, deliver more accurate proposals, and respond faster to complex, multi-million-dollar tenders. This project marks the first phase of Ventia's broader AI adoption strategy to improve how we support clients and deliver services across the business."

Ventia's General Manager for Strategy, Digital & Corporate Affairs, Em Hogan, pointed to these advantages, noting that the initiative is part of a wider programme to extend AI adoption across the organisation and its services.

Technical background and partnership

DXC's data, AI, and cloud teams worked closely with Ventia throughout the project, integrating AWS services such as Amazon Fargate, Kendra, and Cognito to deliver the Tendia solution. These components enable rapid, context-aware content generation and secure access for teams across different business units and geographies.

"This collaboration shows how AI can support business-critical operations – within the public sector," said Seelan Nayagam, President, Asia Pacific, Middle East & Africa, DXC Technology. "We have drawn on our global scale and cross-industry AI experience to help Ventia turn an initial concept into an enterprise-ready solution. With over 10,000 AWS skilled resources and more than 15,000 experts trained through DXC's AI Academy and AI-Xcelerate programs, we're delighted to be supporting Ventia as it extends AI applications across more parts of its business," said Nayagam.

DXC emphasised that its partnership with Ventia demonstrates how technology and global expertise can be applied to overcome barriers to generative AI use within critical business functions. The company's Consulting & Engineering Services team has a remit to operate and optimise mission-critical systems, including the co-creation and delivery of solutions based on automation and AI technologies.

Productivity and security considerations

The deployment of Tendia comes against a backdrop of growing demand for efficiency and accuracy in high-stakes processes such as infrastructure tenders. By automating the early stages of bid development, Ventia expects its staff to be able to dedicate more time to the strategic aspects of crafting proposals tailored to client needs and sector requirements.

Tendia's support for compliance and data security is grounded in DXC's scale and AWS certifications, providing additional assurance for both technology stakeholders and business users.

Both organisations have indicated that the platform's introduction represents only the initial stage in broader AI integration efforts across Ventia's operations, with further developments and expansions expected in the future.